Using sensors to control and protect building assets

This user story illustrates how Senoptic’s AI-driven facility management solution can assist organisations in achieving their behaviour-driven strategic goals by optimising office operations. By leveraging real-time data from IoT sensors, Senoptic enables facilities managers to dynamically monitor space utilisation, environmental conditions, and employee behaviours. Our innovative technology provides actionable insights that empower teams to enhance operational efficiency, improve employee comfort, and create a productive work environment, ultimately leading to greater organisational effectiveness and employee satisfaction.

Behaviour-driven Strategic Goals

• Increase operational efficiency: Use real-time data to effectively manage space utilisation, energy consumption, and resource allocation.
• Enhance employee productivity: Ensure optimal environmental conditions and availability of office spaces to support a productive and comfortable work environment.
• Reduce operational costs: Respond dynamically to actual building usage patterns to reduce unnecessary energy usage, cleaning, and maintenance.

Target Behaviour

Monitoring office space utilisation, environmental conditions, and employee movement to optimise facility operations for increased efficiency, productivity, and comfort. The goal is to ensure the office runs smoothly while maximising resource use and creating a productive environment for employees.

Current Process

The facilities management team manually monitors the office environment, adjusting temperature, lighting, and cleaning schedules based on standard routines rather than real-time demand. Office space is often under or over-utilised, leading to inefficiencies such as unused meeting rooms, wasted energy, and delayed responses to facility issues like equipment failures or overcrowded areas.

"Facilities managers oversee building operations manually, relying on fixed schedules for cleaning, maintenance, and energy management, without real-time data."

Future Process with Senoptic

Using Senoptic’s AI-driven analytics and IoT sensors, the facilities management company gains real-time visibility into how office spaces are used, the conditions in each area (e.g., temperature, air quality, lighting), and employee movement patterns. The system analyses this data to adjust environmental settings for optimal comfort and energy efficiency, ensure cleaning and maintenance teams are deployed based on actual usage, and allocate space more effectively based on occupancy trends. Dashboards provide actionable insights into space usage, allowing managers to optimise the office layout and improve operational efficiency.

IoT sensors detect that a section of the office is consistently underutilised while another area experiences frequent overcrowding during certain times of the day. The facilities team can adjust the layout, repurposing underused spaces and managing occupancy more effectively. In addition, sensors detect when meeting rooms are occupied but not booked, allowing for quick reallocation of space. Environmental sensors adjust lighting and HVAC systems based on the number of people in each area, ensuring optimal comfort while minimising energy waste.

• “AI-powered analytics and IoT sensors provide real-time data on space usage and environmental conditions, enabling the facilities management team to optimise building operations and resources dynamically."

Outcomes

• Optimised space utilisation: AI analytics track real-time occupancy and usage patterns, ensuring that meeting rooms, workstations, and common areas are used efficiently. Underutilised spaces can be reallocated, and overcrowding can be avoided.
• Automated environmental controls: IoT sensors monitor temperature, lighting, and air quality across the office, automatically adjusting these factors based on employee presence and preferences to ensure comfort while minimising energy waste.
• Improved cleaning and maintenance schedule: Instead of rigid schedules, the system uses real-time data to deploy cleaning and maintenance teams based on foot traffic and usage, ensuring high-traffic areas are attended to more frequently.
• Actionable insights: The system provides detailed dashboards showing patterns in space utilisation, employee movement, and environmental conditions, allowing the facilities management team to make informed decisions about office layout, resource allocation, and operational improvements.
• Reduced downtime: IoT sensors track equipment and infrastructure, detecting early signs of wear or malfunction, allowing the facilities management team to address issues before they cause downtime or disruptions.

Who Benefits?

Facilities Managers: Benefit from real-time visibility into the office environment and space usage, allowing for more effective resource allocation, cleaner workspaces, and proactive maintenance.

Building Owners: Gain more efficient use of space and energy, reducing operational costs and extending the life of building infrastructure.

Office Employees: Enjoy a more comfortable and productive working environment with better lighting, air quality, temperature control, and more availability of needed spaces like meeting rooms.

Business Leadership: Sees increased employee productivity and satisfaction, reduced operating costs, and improved overall business performance.

Wider Impact

Energy savings: Automated environmental controls reduce unnecessary energy usage, significantly cutting heating, cooling, and lighting costs.

Improved space planning: Real-time occupancy data helps facilities managers optimise the office layout, ensuring that high-demand areas are properly utilised while preventing bottlenecks and overcrowded spaces.

Better employee experience: With environmental conditions tailored to employee comfort and readily available spaces, workers can focus more on their tasks, boosting overall productivity.

Sustainability benefits: More efficient energy usage and resource management contribute to the company’s sustainability goals, reducing the office’s carbon footprint.

Using Senoptic’s AI analytics and IoT sensors, the facilities management company can transform an office space into a highly efficient, productive, and comfortable work environment. Real-time data allows for dynamic resource allocation, smarter space planning, and reduced operational costs, all while improving the overall experience for employees.

Schedule a consultation now and speak with a Senoptic specialist to learn how Senoptic can help you unlock the full potential of your behaviour data.